Asset library

Records, then Asset library. Every file your shop holds: customer logos, vectors, proofs, mockups, product shots.

What it is for

A print shop accumulates files. The library gives them one home, deduplicated and tagged, so the answer to "do we still have the club's vector" is a search rather than a hunt through a designer's downloads folder.

Assets arrive through the Upload action on the list. Files are deduplicated on ingest, so uploading the same logo twice does not give you two copies.

Where assets are used

Used by	How
Artwork versions	A proof is an asset, linked to the version
Designs	Customer designs reference assets
Product and store imagery	Storefront tiles and portal catalogue images
Approval pages	The proof preview is served through a signed link

Access and privacy

Files never leave the private storage except through streams that assert who is asking:

Requester	Can fetch
Staff	Assets belonging to your workspace
A portal customer	Their own organisation's assets, plus your product and store imagery. Everything else 404s
Anyone with a signed link	Only the specific asset that link was signed for, until it expires

Approval pages and storefront tiles use those signed links, which is how a customer with no login sees their real proof without the file being public.

Deleting

Deleting an asset here removes the file from disk. If it is referenced by an artwork version or a design, remove the reference first, or you will be looking at a broken preview later.

Housekeeping

• Tag customer logos with the customer name. Search is only as good as your tags.
• Keep the source vector, not just the exported PNG. A reorder at a different size needs the vector.
• Clear out one-off mockups periodically. Proofs and source art are worth keeping; forty renders of the same tee are not.